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These Bylaws reflect the amendments approved by the regular February
meeting, 20 February 2007.
Article I. Name and Address
Section 1: The Organization shall be known as the Winnetonka Band
Parents Association, hereafter referred to in these Bylaws as the
Association.
Section 2: The Association’s mailing address shall be as follows:
Winnetonka High School
Department of Instrumental Music
5815 NE 48th Street
Kansas City, MO 64119
Article II. Purpose
The purpose of the Association is to enhance the opportunities for
Winnetonka High School students to further their knowledge, skills, and
appreciation of all forms of instrumental music.
The Association is organized exclusively for charitable, educational,
religious, or scientific purposes within the meaning of section
501(c)(3) of the Internal Revenue Code. The Association has a fiscal
year beginning July 1 and ending June 30.
Article III. Membership
Section 1: Membership in the Association shall include parents and/or
guardians, as well as others who show strong interest in supporting the
Association. Those individuals not currently having students enrolled in
the instrumental music program of Winnetonka High School shall be known
as Associational Members. Those individuals shall be entitled to all
privileges of membership excluding voting rights and/or the eligibility
to hold an office in the Association.
Section 2: Members shall enjoy voting privileges in all matters brought
before the general membership for decision. They shall also be eligible
for elective appointed officers in the Association.
Section 3: Qualified persons seeking membership shall be accepted upon
making application to the Association’s Secretary.
Section 4: All members shall serve at the pleasure of the Association
and can be removed by a simple majority vote. Reinstatement shall also
be at the pleasure of the Association and shall be decided by a simple
majority vote upon petition. Acceptance of membership is acceptance of
all conditions imposed by these Bylaws.
Article IV. Affiliations
Section 1: Affiliations may be established with other groups of similar
purpose to gain advantage of programs, etc., for students of the
instrumental music programs at Winnetonka High School.
Section 2: Affiliations may be established or terminated by a simple
majority vote of the Association’s members.
Article V. Officers
Section 1: The officers of the Association shall be the President, First
Vice President, Second Vice President, Secretary, Treasurer, and
Webmaster. Members may jointly hold any office.
Section 2: The President shall preside over all the Association
meetings, develop agendas, create and dissolve committees as needed, and
appoint and remove committee chairpersons when appropriate. The
President will be an ex-officio member of all committees and represent
the Association in meetings with other organizations and groups.
Section 3: The First Vice President shall act in the absence of the
President, and shall assume all duties of the office if the Presidency
becomes vacant until the office is filled by a vote of the membership.
The First Vice President shall assume responsibility of all fund raising
activities of the Association.
Section 4: The Second Vice President shall be responsible for all food
concessions of the Association and will keep a full and accurate record
of all expenditures and revenue generated from concession activities.
Section 5: The Secretary shall serve as recorder of all Association
meetings. Duties shall include, but are not limited to, recording of
minutes, keeping Bylaws, distribution of minutes, agenda, and written
meeting notices. The Secretary shall establish and maintain a permanent
record of all Association activities.
Section 6: The Webmaster is responsible for the Association’s web page
and the e-mail distribution. The duties include but are not limited to
maintaining the web address, keeping and maintaining an e-mail list of
all current band parents and an e-mail list of alumni students and
alumni parents.
Section 7: The Treasurer shall have the custody of all funds, keep a
full and accurate account of all receipts and expenditures, and make
disbursements as authorized by the Association’s Executive Board. The
withdrawal of monies from the treasury’s account shall require the
signature of both the Treasurer and the President of the Association. A
financial statement shall be provided by the Treasurer at each meeting
of the membership or more often as directed by the President. An audit
of the treasurer’s account shall be conducted annually.
Section 8: Officers shall be elected to one (1) year terms. Nominations
shall be made in the regular February meeting and election shall occur
at the regular May meeting by a majority of the members present, due
notice of the meeting and intent being given. Vacancies during term
shall be filled until the next election by a majority vote of the
membership.
Article VI. Executive Board
Section 1: The Executive Board of the Association shall consist of the
elected officers, chairpersons of all standing committees, and the
Director of Instrumental Music at Winnetonka High School. Board members
shall serve until the election and qualification of their successors.
Section 2: The Executive Board shall set policy and establish priorities
for the Association. It will review all proposals, make recommendations,
and approve the work of any committee before it is undertaken. The Board
further has the authority to act on behalf of the Association in all
matters deemed appropriate, including the expenditure of monies. All
actions taken by the Executive Board shall be affirmed by a majority
vote of all board members.
Article VII. Committees
Section 1: There shall be four (4) standing committees: Fundraising,
Communications, Transportation and Alumni/Friends. Other Committees
shall be established as needed to fulfill the Association’s purpose.
Section 2: The Fundraising Committee shall assist the First Vice
President in establishing fundraising programs that meet the needs of
the Association.
Section 3: The Communications Committee shall establish programs to
publicize the instrumental music programs at Winnetonka High School and
raise the awareness and support of the community for the students
enrolled in the program. The Communications Committee shall also assist
the Webmaster in maintaining and developing the Association’s website
and e-mail distribution.
Section 4: The Transportation Committee shall assist the Director of
Instrumental Music in the transportation of Winnetonka instrumental
music groups and their equipment to scheduled performances.
Section 5: The Alumni/Friends Committee shall work with interested
alumni students, alumni parents and friends of the Winnetonka
instrumental music programs in the special projects created by the
Association to further its stated purpose.
Section 6: Service on committees is open to all members according to
interest. Service on more than one (1) committee is encouraged.
Section 7: Committees are limited in the activities they can perform on
behalf of the Association by the wording found in Article VI, Section 2
of these Bylaws.
Article VIII. Meetings
Section 1: Regular meetings of the Association’s general membership
shall be held as scheduled by the Board for the year, but shall be held
at least quarterly in the months of February, May, August and November
of each year. Special meetings may be called at the discretion of the
President or upon request of five or more of the Association’s members.
All members of the Association shall be notified in advance of any
scheduled special meeting and any changes or cancellations. Roberts
Rules of Order shall be followed unless inconsistent with any provisions
of the Association’s Bylaws. A quorum shall be defined as those members
present at any regular or special meeting. Such members shall have the
authority to transact business in accordance with the Association’s
Bylaws.
Section 2: Executive Board meetings shall be held on a regular basis at
the pleasure of the Board members. Actions of the Board shall be
reported and presented before the next regular meeting of the
Association’s membership.
Section 3: All committees shall meet as necessary at the pleasure of
their chairpersons. Actions of all committees shall be recorded and
presented before the next regular meeting of the Association’s
membership.
Article IX. Inurement
No part of the net earnings of the Association shall inure to the
benefit of, or be distributable to its members, trustees, officers or
other private persons except that the Association shall be authorized
and empowered to pay reasonable compensation for services rendered.
Article X. Legislative or Political Activities
No substantial part of the Association shall be carrying on propaganda
or otherwise attempting to influence legislation and the Association
shall not participate in or intervene (including the publishing or
distribution of statements) any political campaign on behalf of any
candidate for public office.
Article XI. Operational Limitations
Notwithstanding any other provisions in these articles, the Association
shall not carry on any other activities not permitted to be carried on
by a corporation exempt from federal income tax under Section 501(c)(3)
of the Internal Revenue Code of 1954 (or the corresponding provisions of
any future United States Internal Revenue Law) or (b) by a corporation,
contributions to which are deductible under Section 170 (c)(2) of the
Internal Revenue Code of 1954 (or the corresponding provision of any
future United States internal Revenue Law).
Article XII. Dissolution Clause
Upon the dissolution of the Association, the Board of Trustees shall,
after paying or making provisions for the payment of all liabilities of
the Association, dispose of all the assets of the Association
exclusively for the purposes of the Association in such manner, or to
such organizations organized and operated exclusively for charitable,
educational, religious, or scientific purposes as shall at the time
qualify as an exempt organization or organizations under section
501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding
provision of any future United States Internal Revenue Law), as the
Board of Trustees shall determine. Any such assets not so disposed of
shall be disposed of by the Court of Common Pleas of the county in which
the principal office of the Association is then located, exclusively for
such purposes of such organizations, as said Court shall determine,
which are organized and operated exclusively for such purposes.
Article XIII. Amendments
Section 1: Any member of the Association may propose an amendment to
these Bylaws by submitting the proposal in writing to all active members
no less than three days and no more than 30 days prior to a regular
meeting. Distribution via e-mail to all parents of active students shall
constitute proper notification.
Section 2: A proposed amendment shall be adopted if it receives the
affirmative vote of a majority of the members present at the next
regular meeting immediately following the distribution of the proposed
amendment as described in Section 1.
Article XIV. Miscellaneous
Section 1:
Expenses for the Director of Instrumental Music and the Assistant
Director(s) for any extended trip taken by the Band shall be equally
divided among the trip participants. An extended trip shall be defined
as any trip not funded by the North Kansas City School District.
Section 2: There may be a returned check fee assessed to anyone that has
a check returned for insufficient funds. The fee assessed will be equal
to the amount charged to the Band Parent Association account. Any future
checks from individuals incurring insufficient funds charges may be
accepted on a case-by-case basis. Otherwise, future money due from said
individuals must be paid by cash, money order or cashier’s check.
Section 3: When items are distributed for fundraising events, it will be
necessary for each student or parent to sign a form assuming financial
responsibility of said items. Money must be turned in for these items if
the items are not returned to the Band Parents. If neither money nor
fundraising items are returned, the student’s parent(s) will be notified
and the student account will be debited. Any future deposits into the
student account will be used to cover this debt until it is satisfied.
This could result in the student’s ability to participate in trips if
there are not adequate funds in the students account to cover the cost
of the trip.
Section 4: The Band Parent Association Board shall be allowed to
distribute up to $500 for the repair of band instruments, which is not
covered by the budget, as deemed necessary by the board.
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